Workflow Automation with SAP Build Process Automation

Every business runs on processes … approvals, requests, reviews, and updates. But too often, these processes are manual, slow, and error-prone. That’s where SAP Build Process Automation comes in.

Part of the SAP Build suite, this service allows organizations to automate workflows and repetitive tasks without heavy coding. Business users can design and run workflows themselves, while IT teams can provide governance and extend capabilities where needed.

What Is SAP Build Process Automation?

SAP Build Process Automation is a cloud-based tool on SAP BTP that combines workflow management and robotic process automation (RPA) into one solution.

With it, you can:

• Digitize approvals and requests.
• Automate repetitive, rule-based tasks with bots.
• Connect workflows across SAP and non-SAP systems.
• Monitor processes with dashboards and analytics.

Key Features

Some highlights of SAP Build Process Automation include:

• Visual Process Builder: Design workflows step by step with drag-and-drop tools.
• Task Automation with Bots: Bots can handle repetitive tasks like data entry, invoice processing, or report generation.
• Integration: Easily connect processes with SAP S/4HANA, SuccessFactors, Ariba, and other systems.
• Pre-Built Content: Access ready-made process templates from SAP and the community.
• Collaboration: Business teams and IT can co-create, ensuring automation meets both business needs and technical standards.

Why It Matters

Manual processes slow down business, cause delays, and waste employee time. With workflow automation:

• Employees spend less time on repetitive tasks.
• Processes become faster and more consistent.
• Errors are reduced because bots don’t miss steps.
• Businesses can scale operations without adding more staff.

Example Scenarios

Here are a few ways companies can use SAP Build Process Automation:

• HR: Automating vacation approvals or onboarding workflows.
• Finance: Processing invoices, expense approvals, or payment runs.
• Procurement: Supplier onboarding and purchase order approvals.
• IT: Service request handling, password resets, or system access approvals.

Getting Started

If you’re curious about automating workflows in your organization, you can try SAP Build Process Automation in the SAP BTP Free Trial.

1. Set up your BTP account.
2. Enable SAP Build Process Automation in your subaccount.
3. Start with a template or create your first process from scratch.

**Image placeholder: Screenshot of SAP Build Process Automation workflow designer

Final Thoughts

SAP Build Process Automation helps organizations move from manual, paper-based, or email-driven processes to digital and automated workflows.

By combining workflow design and robotic process automation in one tool, it empowers business users and IT teams to work together to make processes faster, smarter, and more reliable.

Next up in this blog series: an introduction to SAP Business Application Studio, the cloud-based development environment for pro-code developers.

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